Overview of the Board Responsibilities:

Establish sound fiscal policies and maintain accurate records
Develop a workable budget, keeping in mind the needs, requirements and expectations of the community
Establish reserve funds
Act on budget items and determine assessment rates
Collect assessments
Establish, publicize, and enforce rules and penalties
Authorize legal action against owners who do not comply with the rules
Review local laws before passing rules or sending bylaws to membership for approval
Appoint committees and delegate authority to them
Select an attorney, an auditor, insurance agent and other professionals for the association
Provide adequate insurance coverage, as required by the bylaws and local governmental agencies
Inform board members of all business items that require their vote
Inform members of important board decisions and transactions
See that the association is protected for the acts of all parties with fiscal responsibilities
Attend and participate at meetings

President

The following are the highlights of the role of Board President:

Presides at all meetings of the Board of Directors
Sees that all orders and resolutions of the Board are carried out
Signs all written documents and co-signs all checks
Collects mail from Martinez Post Office
Assists in the collection of dues
Calls Board meetings as needed, which are roughly 4 times a year, and notifies SHOA members 4 days in advance or more
Calls at least one annual meeting of all homeowners in March, assuring all homes receive notice 15 to 30 days in advance at a convenient place, in accordance to bylaws
Organizes a report of the past year’s Board events and assures a report of SHOA financial status
Available to homeowners to receive suggestions and complaints
given in writing in reasonable fashion, presenting any needing action to the Board
Acts, if deemed prudent, reporting all actions to the Board
Requests assistance from the Board for the good of the membership
Keeps a file of all Board actions, backing up Secretary and Treasurer files, providing historical documentation of the Association
Develops and maintains relationships with City of Pleasant Hill and City of Martinez officials

The following are the highlights of the role of Board Vice President:

Acts in the place and stead of the president in event of his/her absence, inability, or refusal to act, and shall exercise and discharge any other duties required by the Board
Works closely with the president so all current activity of the Board is known in case of need to act.
Co-signs with the Treasurer, all Association checks where the President is not available
Develops and maintains relationships with City of Pleasant Hill and City of Martinez officials

The following are the highlights of the role of Board Secretary:

Keeps and maintains a record of all meetings of the Board
Keeps updated list of the SHOA membership
Custodian for most of the official records of the association
As the custodian for the minutes and other official records of the association, responsible for insuring access to those records by the members of the association and their authorized representatives

The following are the highlights of the role of Board Treasurer:

The following are the highlights of the role of Board Member At Large: